Internal rules for membership

Art. 1.1. Jayhawks Ice Hockey Leuven (briefly : Jayhawks) is an Actual Association, founded with as aim forming a Senior Recreational Ice Hockey Team (Amateur Sports).

Art. 1.2.Jayhawks is a private initiative : this association is not affiliated to an official sports federation, as well as not to an official (ice hockey) club and/or ice rink.

Art. 1.3.The management of the association is independent of before mentioned bodies.

Art. 1.4.The aim of Jayhawks is to offer the possibility to adults to play ice hockey, in a recreational way, by participating in practices, games and tournaments. 

Art. 1.5. Jayhawks play amateur ice hockey according to the principle of "non-intentional (physical) contact".

Art. 1.6. Jayhawks stand for sportivity.

Art. 1.7. Jayhawks stand for respect. For their own team. For the other team. For referees and officials. For fans and sponsors. For available infrastructure.

Art. 2.1. Both men and women are welcome as a player to Jayhawks. Separated dressing rooms and showers are available.

Art. 2.2. Active competition players (except goalies) are excluded from our recreational team. By exception they may be permitted to play and/or practice, but exclusively after consulting with and a positive answer from the Jayhawks Board - and always at own risk.

Art. 2.3. Minimum age for membership is 18 years. By exception junior players may be permitted to play and/or practice, but exclusively after consulting with and a positive answer from the Jayhawks Board - and always at own risk.

Art. 3.1. New players (non-members) are admitted for a Try-Out (max. 2) during a normal practice, but exclusively after consulting with and a positive answer from the Jayhawks Board - and always at own risk.

Art. 3.2. The contribution for this Try-Out is set to 20,00 euro for the use of the infrastructure (ice rink, dressing rooms, showers, ...) and needs to be paid "cash" to the treasurer before the start of the Try-Out. Eventual rental of ice hockey equipment is NOT included in this contribution (see Art. 6).

Art. 3.3. If after the Try-Out a new player wishes to become member of Jayhawks, then this is only possible after a positive evaluation by the Jayhawks core players. Here is examined if the candidate player is compatible with the Jayhawks group : both concerning his (her) sportly (ice hockey) qualities and general social behaviour. 

Art. 3.4. There's no refund if a player leaves the ice earlier than planned (for whatever reason).

Art. 4.1. Every member is due to pay a fixed yearly contribution (member fee). This member fee is all-in for a regular ice hockey season in the period from September 1 until May 31 included. This contribution covers for all practices, home games, road games, referee costs, insurance (see Art. 7 for details), use of infrastructure (dressing rooms and showers) and other general operating costs.

Art. 4.2. The member fee for season 2024-2025 has been fixed to '395' euro and needs to be paid at the latest 2 weeks before the start of each new ice hockey season (i.e. before the 15th of August). We refer to the addendum 01 for the yearly fee ‘x’. How? Just transfer the money towards "Jayhawks Ice Hockey Leuven" bank account (see Contact Information in the document header above for all details) with message "Jayhawks : member fee : 2024-2025 : name firstname".

Art. 4.3. During the regular season, it is still possible to subscribe to the team, at any given moment, but exclusively after consulting with and a positive answer from the Jayhawks Board. The contribution will in that case be recalculated and set a rato to what is remaining in the actual running season :

• ‘x’ € for period from SEPTEMBER until MAY included (9 months full regular season)

• (⅚)*’x’ € for period from NOVEMBER until MAY included (7 months remaining)

• (⅔)*’x’ € for period from JANUARY until MAY included (5 months remaining)

• (½)*’x’ € for period from MARCH until MAY included (3 months remaining)

Art. 4.4. By becoming member of Jayhawks, each player entirely submits to these internal rules.

Art. 4.5. There's no refund for a resigning member.

Art. 5.1. On top of the regular season activities (already included in the member fee), extra on-ice and/or off-ice events may take place (such as: ice hockey tournaments, summer practices, summer games, team barbecue, family skate sessions or other teambuilding events).

Art. 5.2. The contribution is fixed separately for each extra on-ice and/or off-ice event and announced in advance by (TeamSnap) e-mail to all members and over the Jayhawks website.

Art. 5.3. Subscription in writing is mandatory for each event. Payment must be done before the start of the event and will be specified in the details of the event. How? Just transfer the money towards “Jayhawks Ice Hockey Leuven” bank account (see Contact Information in the document header above for all details) with message “Jayhawks : participation event xyz : name firstname”.

Art. 5.4. There's no refund for those who leave the event earlier than planned (for whatever reason).

Art. 6.1. Each player must use full protective ice hockey equipment (of decent quality - for practising sports in a safe and responsible way), to prevent sport accidents with injuries (personal and/or other players).

Art. 6.2. Each player is allowed to use his (her) own personal protective equipment.

Art. 6.3. With lack to this, the player must rent full protective equipment (ask the manager of the ice rink).

Art. 6.4. In particular the protective equipment of each player must comply to the rules of the Royal Belgian Ice Hockey Federation.

Art. 6.5. Use of a mouth piece (for tooth protection) is mandatory for players that don’t wear a full face guard.

Art. 6.6. Use of a full helmet and neck protector is mandatory for junior players.

Art. 6.7. The use of a neck guard cut resistant collar is mandatory since March 2024 for all players

Art. 6.8. The use of our own hockey shell pants is mandatory to participate in games and tournaments

Art. 7.1. The member fee of each player includes the provision for the mandatory insurance "Civil Liability" (CL) and "Legal Assistance" (LA), for sports accidents that this player eventually might provoke to someone else. Jayhawks has subscribed to a group insurance policy for all players and  pays the contract yearly using the member fees.

Art. 7.2. Each player is free (independent of Jayhawks) to subscribe at own cost to a complementary private insurance policy against eventual own physical injury. For information : eventual sport accidents of non-professional sportsmen (women) with respect to themselves are automatically covered by the proper medical insurance (new ruling in application since 2003-05-01).

Art. 8.1 If a player appears not to fit in the Jayhawks mentality, either by abnormal sportly behaviour or by abnormal social behaviour, then he (she) may get an official warning. If this might happen, please note that this is done with the best intentions : the player gets a second chance to adapt himself (herself) to the Jayhawks group.

Art. 8.2. If a player repeatedly or seriously misbehaves (sportly or socially), if he (she) damages the Jayhawks Association, if he (she) does not fulfill his (her) financial obligations towards the association or if he (she) might get caught for theft or vandalism, then he (she) is immediately excluded from the association.